Overview
New Jersey League of Conservation Voters Education Fund (New Jersey LCV Ed Fund) invites proposals from qualified individuals or firms to provide racial justice and equity trainings and to further integrate racial justice and equity throughout our organization, including our strategic goal-setting, work planning, and hiring procedures.

Mission
New Jersey LCV Ed Fund educates, empowers and mobilizes residents to engage in the democratic process to advance strong environmental solutions. We provide policymakers and lawmakers with sound, objective, non-partisan information that encourages actions to safeguard the environment now and for future generations.

Background
In 2017, New Jersey LCV Ed Fund, in concert with 30 partner organizations, invested significant financial resources to raise the profile of five core environmental issues in the state’s gubernatorial election: achieving 100 percent clean energy, modernizing public transit to reduce our carbon footprint, demanding environmental justice for low-income communities and communities of color, preserving lands and parks, and protecting drinking water sources.

As an organization dedicated to turning environmental values into state priorities, we know that values are held by people and that it is people power, in turn, that will result in the systemic changes necessary to confront the state’s most pressing environmental challenges. New Jersey is one of the most diverse states in the nation, with non-white residents making up a growing percentage of the state’s population year after year. We believe that in order to play a leadership role in building a stronger, more racially diverse environmental movement, we need to ensure that our organization has the capacity and the tools to reach all New Jerseyans. To be successful, it is incumbent upon us that our organization’s work is relevant to all residents who call New Jersey home, including and especially those who are impacted the most by heavy pollution and the effects of climate change.


Scope of Work
New Jersey LCV Ed Fund is seeking a consultant to provide racial justice and equity trainings and to further integrate racial justice and equity throughout our organization, including our strategic goal-setting, work planning, and hiring procedures. We are requesting a proposal for consulting services that will enable the organization to:

  • Improve staff and trustees’ understanding of systemic racial injustice and barriers to participation faced by communities of color
  • Develop concrete and measurable goals that advance racial diversity, equity, and inclusion for both the organization as a whole and for individual departments; minimize disparate impact in hiring and goal-setting; and maximize equitable impact for communities of color in New Jersey
  • Attract and retain racially and ethnically diverse staff, staff leadership, and trustees
  • Identify additional opportunities to integrate racial justice, equity, and inclusion within our organization going forward
  • Implement additional racial justice, equity, and inclusion trainings for staff and trustees on an ongoing basis

Project Deliverables:

Core Requirements:

  • Develop and facilitate at least one full-day (8 hours) staff workshop, which includes:
    • Developing staff understanding of relevant terms such as racial justice, equity, etc., for the organization, as well as related theories of change
    • Addressing implicit bias, cultural competency, microaggressions in the workplace, and strategies for authenticity
    • Establishing rationale for and alignment on prioritizing racial justice work and goals
    • Identifying additional gaps and/or areas for improvement
    • Establishing next steps
  • Design and implement a racial justice and equity training (1-2 hours) for our Board of Trustees
  • Ensure full staff and trustee participation, and an internal communications strategy to keep staff and trustees informed of progress
  • Survey staff, partners, and trustees to evaluate current racial justice and equity integration in hiring and goal-setting procedures, including:
    • Designing and implementing an anonymous survey for staff and trustees
    • Holding conversations with 2-3 partner organizations in the environmental movement that work directly with communities of color in New Jersey
    • Compiling and aggregating survey responses and feedback from partner organizations, highlighting common or noteworthy trends, and sharing findings with staff and Board of Trustees
  • Work with staff to identify and establish a list of goals and priorities for year two, and a plan for continued integration of racial justice, equity, and inclusion
  • Document process and products, including a list of training resources designed for staff and trustees

May Include:

Option #1

  • Review and assess strategic plan goals and goal-setting procedures to help our organization pivot from “race-silent” goals to goals with racial justice at their core
  • Develop and finalize a strategic plan amendment to ensure present goals are race intentional, inclusive, and equitable, and minimize disparate impact on communities of color in New Jersey

Option #2

  • Review and assess current hiring practices. Topics might include job description development, sharing networks, interview questions, job simulations and sample exercises, candidate evaluation forms, and candidate pool goals
  • Develop and finalize a new/updated hiring protocol which will include a comprehensive list of networks where job descriptions are to be shared

Proposals
Interested individuals or firms should submit the following:

  • A completed proposal cover sheet
  • A narrative not longer than three pages. The narrative should include:
    • A brief history and description of the firm/consultant
    • A description of the firm/consultant’s experience in providing similar services, including specific outcomes resulting from work performed
    • A description of the firm/consultant’s approach to consulting on matters of racial diversity, equity, and inclusion
  • A preliminary timeline that incorporates deliverables
  • A budget that shows the range of service that could be provided with $13,000 to $19,000 for ten months and an estimate of costs for an additional 12 months
  • Three references, including full contact information for each reference
  • Resumes or CVs for all consultant(s)

Compensation and Communication
Compensation for this work is between $13,000 and $19,000, including travel.

The contract begins March 4, 2019 and will last until December 31, 2019.


Training workshops for New Jersey LCV Ed Fund staff will take place in Princeton, New Jersey. Work to prepare trainings may be done remotely, with video conferencing and/or in-person meetings as agreed upon during contracting. In-person or video conference calls prior to staff workshops to discuss learning objectives and training plans, as well as email and phone calls throughout the process, are required.

Process
Applications must be received by our office no later than 5:30 P.M. on Friday, February 8, 2019 and be addressed to:

New Jersey LCV Education Fund
c/o Hillary Mohaupt
707 State Rd, Ste 223
Princeton, NJ 08540
or via email at hillary.mohaupt@njlcv.org

If submitting an application via email, please include “RJE RFP Application_Organization Name” in the subject line


  • The hiring process includes a period for questions from Wednesday, January 23 to Friday, January 25. We will respond to questions by Monday, January 28. Questions should be addressed in an email to the contact person above. All questions and answers will be shared for the benefit of interested respondents via email.
  • The deadline for applications is Friday, February 8, 2019, 5:30 p.m.
  • First interviews will be held via Skype on Thursday, February 14 and Friday, February 15, 2019.
  • Second interviews will be conducted on Tuesday, February 19 and Wednesday, February 20, 2019.
  • We anticipate that the selected respondent will be notified by Friday, February 22, 2019, with services to commence on Monday, March 4, 2019.

Updates or changes to this process, if any, will be posted on our website (www.njlcvef.org).


Criteria and Qualifications
New Jersey LCV Ed Fund will evaluate respondents based upon the written response to this RFP, the interview results, and references. New Jersey LCV Ed Fund, in its sole discretion, will make its selection based on the following qualifications:

  • Understanding of, approach to, and explanation of the services offered as it relates to racial diversity, equity, and inclusion
  • Experience conducting in-person trainings related to racial justice and equity
  • Experience working with organization leadership/Boards of Directors
  • Successful track record in implementing organizational change
  • Preference will be given to those with experience working with environmental groups and/or non-profit organizations on comparable projects, as well as to those who are familiar with New Jersey’s environmental landscape
  • Ability to commit specific consultant(s) for the duration of the project for continuity
  • Submission completeness and compliance to the specific requirements of this RFP

Contact Information
Any questions regarding this RFP should be directed to Hillary Mohaupt, Social Media Strategist, at hillary.mohaupt@njlcv.org.